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The perils of ageism in high-tech

January 19, 2015 by RDesprez 4 Comments

Have you ever gone through a job inter­view on the phone that seems to have gone well and then it falls flat when the hir­ing team meets you in person?

What hap­pened? Per­haps you did­n’t sell your­self well? Were your salary expec­ta­tions too high? Or was the team most­ly in their twen­ties and did­n’t think you’d be a “good fit” because of your age?

I haven’t expe­ri­enced ageism first-hand but Sil­i­con Val­ley is infa­mous for its dis­crim­i­na­tion of old­er work­ers. In a New Repub­lic arti­cle called “The Bru­tal Ageism of Tech,” author Noam Scheiber writes: “Sil­i­con Val­ley has become one of the most ageist places in Amer­i­ca. Tech lumi­nar­ies who oth­er­wise pride them­selves on their ded­i­ca­tion to mer­i­toc­ra­cy don’t think twice about derid­ing the not-actu­al­ly-old. ‘Young peo­ple are just smarter,’ Face­book CEO Mark Zucker­berg told an audi­ence at Stan­ford back in 2007.”

Andrew Davis, a recruiter of tech­ni­cal writ­ers and train­ers, sees age-relat­ed dis­crim­i­na­tion first-hand and helps job can­di­dates resolve these issues. In a recent webi­nar, he said that hir­ing teams and man­agers may be con­cerned about hir­ing work­ers for the fol­low­ing reasons:

  • Cul­tur­al fit: Man­agers and teams want work­ers to share the same work styles.  “They (the hir­ing team) works long hours. They don’t have lives or bal­anced lives. And they often want you to drink the Kool-Aid,” said Davis, who runs Syn­er­gis­tech Com­mu­ni­ca­tions in California.
  • Health: Orga­ni­za­tions in the U.S. may wor­ry about the health costs for insur­ing an old­er work­er. In Cana­da, hir­ing man­agers and teams may be sim­i­lar­ly con­cerned about the health and the ener­gy lev­el of an old­er candidate.
  • Tol­er­ance for chaos: Some teams love the adren­a­line rush of not decid­ing on a giv­en path, whether it’s the name of a prod­uct, a tech­nol­o­gy to use, or a user inter­face to select. In con­trast, old­er tech­ni­cal writ­ers may not enjoy the pro­longed ambi­gu­i­ty. Some­times jus­ti­fi­ably, expe­ri­enced writ­ers may feel that the inde­ci­sion ham­pers their abil­i­ty to meet deadlines.
  • Flex­i­bil­i­ty: Mem­bers of start-ups enter­tain the cheap­er tools such as wikis and open source con­tent man­age­ment sys­tems. Old­er work­ers may bris­tle at the idea of using these tools when, in their view, there are supe­ri­or and well-estab­lished (but more expen­sive) tools avail­able.  In addi­tion, teams at start-ups may want a new hire to wear many hats, such as tech­ni­cal writer, mar­ket­ing writer, and e‑learner spe­cial­ist. Old­er work­ers may not embrace being a gen­er­al­ist. In my expe­ri­ence, find­ing a niche is a bet­ter career strategy.
  • Open seat­ing par­a­digm: If the orga­ni­za­tion uses an open-con­cept seat­ing mod­el, the team may see this as a way to increase spon­tane­ity and fos­ter com­mu­ni­ca­tion. For the old­er can­di­date, all this spon­tane­ity feels like end­less inter­rup­tions that thwarts one’s abil­i­ty to write.

Also, I would add to Davis’s list “com­pla­cen­cy.” I have known col­leagues who chal­lenge them­selves in their careers and nab a desir­able job with a sought-after title. Maybe the job is a Tech­ni­cal Com­mu­ni­ca­tions Man­ager role. Per­haps it’s a Senior Tech­ni­cal Writer posi­tion. After they set­tle into the new role and demon­strate suc­cess for some peri­od of time, they appear to stop learn­ing. It’s as if they’ve reached their goal and don’t want to push them­selves any­more. I wrote a blog entry about com­pla­cen­cy.

Techniques to land the job

Despite some of the per­ceived short­com­ings of being old­er, an expe­ri­enced work­er adds val­ue to an orga­ni­za­tion in a myr­i­ad of ways. Here are some qual­i­ties that Davis mentioned:

  • Effi­cien­cy and focus: Expe­ri­enced work­ers know what method­olo­gies and tech­niques work and when to apply them.
  • Pac­ing: Sea­soned work­ers know how to pace them­selves with­out burn­ing out.
  • Self-aware­ness: Vet­er­ans under­stand their strengths and weak­ness­es and when to seek help.
  • Clar­i­ty: Expe­ri­enced work­ers know when and how to set clear expectations.

If you are an old­er work­er and feel that ageism may be a fac­tor in the hir­ing deci­sion, Davis rec­om­mends that you put the needs of the hir­ing teams first, don’t lec­ture or bul­ly with expe­ri­ence, earn trust, make the hir­ing teams look good, and find ways to become indis­pens­able. A few years ago, I read mar­ket­ing guru Seth God­in’s book Linch­pin: Are You Indis­pens­able? Well worth the read.

Have you expe­ri­enced ageism? Were you able to over­come the hir­ing team’s objections?

Filed Under: Career Development, Robert Desprez | Vancouver technical writer | Blog, Technology Tagged With: ageism, career development, job searching, Silicon Valley, technical writers

Ways to keep your skills sharp

March 2, 2014 by RDesprez 3 Comments

There’s no short­age of con­fer­ences, train­ing web sites, and webi­na­rs to keep your skills sharp.

As I stat­ed in an ear­li­er blog entry, I believe it’s up to you to keep your­self mar­ketable and cre­ate your own train­ing plan. I like this quote from a recruiter: “You can’t rely on a com­pa­ny for your growth and train­ing anymore…Except for a few enlight­ened com­pa­nies, if they’re train­ing you at all, they’re train­ing you for what they need, not nec­es­sar­i­ly train­ing for what you need to devel­op your tech­ni­cal skills over the long run.”

My pro­fes­sion­al devel­op­ment plan includ­ing attend­ing a con­fer­ence every two to three years, aug­ment­ed with reg­u­lar self-direct­ed learn­ing. The last few years I’ve attend­ed and pre­sent­ed at two Writ­er­sUA con­fer­ences. Between con­fer­ences, I sign up for tech­ni­cal writ­ing webi­na­rs and read busi­ness and tech­nol­o­gy books. I also sub­scribe to Wired. Last year, I signed up for a mem­ber­ship to Lynda.com.

Lynda.com

Lynda.com teach­es com­put­er skills in video for­mat to mem­bers through month­ly and annu­al sub­scrip­tion-based plans. I’ve found it help­ful for learn­ing how to cre­ate EPUBs and brush­ing up on Robo­Help, FrameMak­er, Microsoft Office pro­grams, Cas­cad­ing Style Sheets (CSS), and Search Engine Opti­miza­tion for web sites.  One glar­ing exception—Lynda.com does not offer train­ing for Mad­Cap Flare.

Recorded webinars

I reg­u­lar­ly watch record­ed webinars.

Adobe offers free record­ed videos for tech­ni­cal writers:

http://tinyurl.com/y3j72x

Mad­Cap also offers free webinars:

http://tinyurl.com/lv8vrcq

Scrip­to­ri­um Pub­lish­ing offers time­ly and insight­ful thoughts on tech­ni­cal writ­ing trends:

http://tinyurl.com/kxa67qn

The Soci­ety for Tech­ni­cal Com­mu­ni­ca­tion also offers webi­na­rs for a fee:

http://tinyurl.com/mhvkg8a

Conferences

Here’s a sum­ma­ry of upcom­ing con­fer­ences this year.

Mad­World 2014 World­wide Learn­ing Con­fer­ence, April 13–15, San Diego
http://www.madcapsoftware.com/events/madworld/

Con­tent Man­age­ment Strategies/DITA North Amer­i­ca 2014, April 28–30, Seattle
http://www.cm-strategies.com/2014/index.htm

STC annu­al con­fer­ence, May 18–21, Phoenix
http://summit.stc.org/program-info/program-overview/

Lava­con, Octo­ber 13–15, 2014, Portland
http://lavacon.org/2014/about-portland/

How do you keep your skills current?

Filed Under: Career Development, Help Authoring Tools, Online Writing, Robert Desprez | Vancouver technical writer | Blog, Search Engine Optimization, Technology Tagged With: career development, conferences, learning web sites, technical writers, webinars

Are you settling for too little?

July 25, 2013 by RDesprez 2 Comments

Remem­ber the Greek myth of Icarus?

Mas­ter craft­man Daedalus craft­ed a set of wings made out of wax and feath­ers for his son, Icarus, so that he could escape Crete. Daedalus warned his son not to fly too close to the sun or his wings would melt. Icarus didn’t heed his father’s advice and end­ed up soar­ing too high. His wings melt­ed, he plum­met­ed to the ocean, and died.

The cau­tion­ary tale that we learned from the sto­ry: lis­ten to your par­ents, don’t dis­obey your elders, and don’t dis­re­gard the rules.

Writer and busi­ness mar­keter Seth Godin argues in his book The Icarus Decep­tion that there’s anoth­er part of the myth that isn’t wide­ly known. Daedalus also remind­ed his son not to fly too close to the ocean because the water would ruin his wings.

Writes Godin: “It’s far more dan­ger­ous to fly too low than too high, because it feels safe to fly low. We set­tle for low expec­ta­tions and small dreams and guar­an­tee our­selves less than we are capa­ble of. By fly­ing too low, we short­change not only our­selves but also those who depend on us or might ben­e­fit from our work.”

Image of Icarus

He argues that cit­i­zens need to fly high­er than ever, not “play it safe.” He spends most of the book argu­ing that economies reward art, not com­pli­ance. In the past, work­ers were reward­ed for play­ing by the rules. Not any more.

Godin argues that the fol­low­ing traits are impor­tant in the new economy:

Trust and per­mis­sion: We do busi­ness with those indi­vid­u­als and orga­ni­za­tions that have earned our atten­tion. “We seek out peo­ple who tell us sto­ries that res­onate, we lis­ten to those sto­ries, and we engage with those people…who delight.”

Remark­a­bil­i­ty: We are drawn to those com­pa­nies or indi­vid­u­als that stand out, who are dif­fer­ent. No one sits around talk­ing about the com­pa­ny or per­son who blends in with every­one else.

Lead­er­ship: Lead­ers are com­pa­nies and indi­vid­u­als who take risks and take us all to a dif­fer­ent place. An obvi­ous exam­ple is Steve Jobs, who rev­o­lu­tion­ized how we lis­ten to music and over­saw the cre­ation of the iPhone and iPad.

Sto­ries that spread: This involves deliv­er­ing a mes­sage that is worth­while to spread. “After trust is earned and your work is seen, only a frac­tion of it is mag­i­cal enough to be worth spread­ing. Again this mag­ic is the work of the human artist, not the cor­po­rate machine,” writes Godin.

Human­i­ty: Instead of focus­ing on just the cheap­est prod­uct, we focus on orig­i­nal­i­ty and car­ing instead.

How do these traits apply to tech­ni­cal communications?

Cred­i­bil­i­ty and trust: We must ensure that the con­tent that we write is tech­ni­cal­ly accu­rate. Not real­ly sur­pris­ing, giv­en that this is the pri­ma­ry respon­si­bil­i­ty of our jobs. When I start­ed in this career, I tend­ed to rely on Sub­ject Mat­ter Experts to vet my con­tent. Some SMEs are excel­lent at review­ing tech­ni­cal doc­u­ments; most don’t have the time or inter­est to review large doc­u­ments. I real­ized that it’s ulti­mate­ly up to me to make sure the con­tent is as accu­rate as pos­si­ble. Over time, I try to immerse myself in the sub­ject so that I become a qua­si-SME on a sub­ject.  In addi­tion, I strive to do what I say I will do. It is sim­ple advice but it’s sur­pris­ing how many peo­ple will say one thing and do anoth­er. Or do nothing.

Remark­a­bil­i­ty: Scan most tech­ni­cal com­mu­ni­ca­tion job adver­tise­ments and com­pa­nies want some vari­a­tion of the fol­low­ing skills:

  • Expe­ri­ence with dif­fer­ent author­ing tools: Word, FrameMak­er, Mad­cap Flare, Acro­bat, Robo­Help, Share­Point, Cap­ti­vate, and so on.
  • Demon­strat­ed writ­ing skills and a relat­ed cer­tifi­cate or degree.
  • Abil­i­ty to jug­gle mul­ti­ple priorities.
  • Abil­i­ty to work well with others.
  • Demon­strat­ed self-starter.
  • And so on…

For a giv­en job, let’s say 20 can­di­dates apply for the job, includ­ing you. How are you dif­fer­ent? What skills and per­son­al­i­ty do you pos­sess that are dif­fer­ent than the oth­er can­di­dates? Being the same as every­one else—essentially blend­ing in—is not a strength. Per­haps you have expe­ri­ence writ­ing con­tent for mobile? Have you worked as an instruc­tion­al design­er or busi­ness ana­lyst? Do you have deep domain knowl­edge on a giv­en sub­ject? Is your atti­tude a dif­fer­en­tia­tor? Do you guar­an­tee your work?

I’d sug­gest you think about and cul­ti­vate your dif­fer­en­tia­tors so you stand out from the pack.

Mak­ing con­nec­tions: Tech­ni­cal writ­ers gen­er­al­ly aren’t the life of the par­ty. They don’t go out of their way to con­nect with oth­ers. They focus on their deliv­er­ables, not fos­ter­ing a network.

There are excep­tions. There’s one writer I know who real­ly makes an effort to meet oth­ers for a cof­fee. He enjoys it. And he ben­e­fits from this effort: he fre­quent­ly hears of con­tract jobs before they are adver­tised. Oth­er writ­ers rec­og­nize that he excels at networking.

As writ­ers, we could all ben­e­fit from mak­ing con­nec­tions with oth­ers, whether it’s anoth­er writer, or anoth­er con­trac­tor on your team, or a poten­tial employer.

Do you agree? How can tech­ni­cal writ­ers demon­strate trust, remark­a­bil­i­ty, lead­er­ship, sto­ry­telling, and an abil­i­ty to make connections?

Filed Under: Career Development Tagged With: career development, technical writers, writing

SharePoint 2010 for technical writers

July 6, 2012 by RDesprez 7 Comments

When I first start­ed using Share­Point, I have to admit that I was not impressed.

The user inter­face felt unin­spired. Some soft­ware user inter­faces draw you in. For me, Share­Point was­n’t one of them. I remem­ber won­der­ing, “Why would I want to use this?”

I’ve changed my tune. After learn­ing more about Share­Point’s ben­e­fits and using it at sev­er­al client sites, I rec­og­nize that it offers a num­ber of ben­e­fits to tech­ni­cal writers:

* Share­Point pro­vides a basic Con­tent Man­age­ment Sys­tem (CMS). Peo­ple use a CMS to pub­lish, edit, and man­age con­tent, such as doc­u­ments. A full-blown CMS is expen­sive where­as Share­Point is fre­quent­ly already installed in larg­er orga­ni­za­tions. Tech­ni­cal writ­ers can use it to gain con­trol over their doc­u­ments at the file level.

* Share­Point Foun­da­tion 2010 is free. Share­Point 2010 is avail­able in two flavours: Share­Point Serv­er 2010 and Share­Point Foun­da­tion. Share­Point Serv­er offers more fea­tures than Share­Point Foun­da­tion but the lat­ter is free.

* You can use meta­da­ta to tag your files. If you are work­ing on a lot of con­tent, adding meta­da­ta to your files may be a worth­while invest­ment because it helps group your con­tent into cat­e­gories. Meta­da­ta is a col­lec­tion of cen­tral­ly man­aged terms that you can define and then use as attrib­ut­es for a file. Then, after you have tagged your con­tent, oth­er writ­ers can search for doc­u­ments using the same categories—content is eas­i­er to find and update.

* Source con­trol. Share­Point requires you to check out files before you edit them and offers ver­sion con­trol of the file. Ver­sion con­trol essen­tial­ly keeps a his­to­ry of the file. If for some rea­son you want to res­ur­rect an ear­li­er ver­sion of a doc­u­ment, Share­Point makes it easy.

* Col­lab­o­ra­tion. Share­Point enables teams to col­lab­o­rate on files. If you are work­ing with anoth­er per­son on a file, each writer can work on the con­tent con­cur­rent­ly and the lat­est ver­sion is then uploaded to the Share­Point site.

* Doc­u­ment con­trol. Share­Point makes it pos­si­ble to restrict users at the site lev­el. Best prac­tices sug­gest assign­ing employ­ees or con­trac­tors to user groups.

* Work­flows. In Share­Point, you can auto­mate the review process. As a writer, you can cre­ate a list of review­ers and add dead­lines. Share­Point then sends e‑mails to SMEs and sends you an e‑mail when they have reviewed the document.

* Trans­la­tion work­flows. If you need to trans­late your con­tent, Share­Point can assist with the process by remind­ing exter­nal stake­hold­ers to per­form tasks by cer­tain dates, and e‑mails you when all of the work is complete.

* Easy to use. Share­Point has a sim­i­lar look and feel to oth­er Microsoft Office prod­ucts. It sports the famil­iar Microsoft rib­bon and the tasks are pret­ty straight­for­ward (for tech­ni­cal writ­ers, at least).

* Lots of sup­port con­tent. There are many books, web sites, and blogs about Share­Point. For exam­ple, check out these online train­ing courses.

The bot­tom line: Share­Point is a worth­while tool if col­lab­o­ra­tion is impor­tant and you need con­trol over your source files. Sounds like a good fit for most tech­ni­cal writers.

Filed Under: Career Development, Online Collaboration, Robert Desprez | Vancouver technical writer | Blog, Technology, Web 2.0 Tagged With: benefits of SharePoint, technical writers

TECHNICAL WRITERS ARE RELUCTANT SELF-MARKETERS

June 21, 2011 by RDesprez 5 Comments

I don’t know how many times I’ve talked to tech­ni­cal writ­ers who’ve said to me that they dis­like self-marketing.

If you’re employ­ee and you don’t like mar­ket­ing your­self, it may mean you suf­fer from a lack of vis­i­bil­i­ty with­in your com­pa­ny. Peo­ple know your name but they may not under­stand what you do or how you add any val­ue to the orga­ni­za­tion. If you’re a con­tract writer and you dis­like mar­ket­ing, the results can be more serious—a track record that is marred by long peri­ods of unemployment.

Why do tech­ni­cal writ­ers dis­like mar­ket­ing so much? Here are a cou­ple of guesses:

  • Most tech­ni­cal writ­ers are intro­verts. By their very nature, tech­ni­cal writ­ers don’t like to stand in the lime­light or toot their own horns. They enjoy work­ing alone, not net­work­ing, and cer­tain­ly not pre­sent­ing a top­ic to others.
  • They haven’t learned about mar­ket­ing. Many writ­ers I’ve talked to often wrin­kle their noses when talk­ing about mar­ket­ing as if it’s a dirty word.

Mar­ket­ing, in my mind, is vital to the ongo­ing suc­cess of an orga­ni­za­tion. As a con­tract writer, I believe it’s impor­tant to remind clients and prospects about who I am and the ser­vices I offer, even when I’m work­ing on a long-term con­tract. If you don’t remind peo­ple of the ser­vices you provide—whether it’s an e‑mail, blog post, or upcom­ing pre­sen­ta­tion you’re sched­uled to deliver—people for­get about you. And if they for­get you, you won’t hear about upcom­ing jobs.

Some­times peo­ple dis­like some­thing because they don’t under­stand it. If you’re a con­tract tech­ni­cal writer strug­gling with lin­ing up con­tracts and feel that mar­ket­ing is not your forte, I’d rec­om­mend you read Duct Tape Mar­ket­ing by John Jantsch, which pro­vides an excel­lent overview of mar­ket­ing activ­i­ties for a small busi­ness. Who knows? You might start enjoy­ing mar­ket­ing after all.

Filed Under: Career Development, Robert Desprez | Vancouver technical writer | Blog Tagged With: career development, technical writers

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About Robert Desprez

I have worked as a Vancouver technical writer for more than 20 years, working at some of British Columbia's largest high-tech firms. I have served in leadership positions for the Society for Technical Communication and have worked as a writing instructor at Vancouver's Simon Fraser University.

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Vancouver Technical Writer. Former Instructor at Simon Fraser University. Dog Lover. Coffee Drinker. Tennis and Piano Player.

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About Me

Robert Desprez I have worked as a Vancouver technical writer for more than 20 years, working at Kodak, Boeing, Teck Resources, and FortisBC. In addition, I have worked as a writing instructor at Simon Fraser University in Vancouver.

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