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RoboHelp 2017 Delivers Improved Search

March 5, 2017 by RDesprez 1 Comment

I can­not imag­ine life with­out search and I know I am not alone. A study by Pew Inter­net found that 92 per­cent of U.S. adults who are online use search engines to find infor­ma­tion on the Internet.

When I have a prob­lem with some­thing I own, such as Apple TV, I might look up the prob­lem in the print­ed doc­u­men­ta­tion (if I still have it!), go to the manufacturer’s web site, or just type the name and mod­el of the prod­uct in Google’s search field. From my expe­ri­ence, Google often pro­vides results that are as use­ful as the manufacturer’s sup­port web site.

In a world where users have embraced search, Robo­Help 2017 includes some wel­come improve­ments by dis­play­ing key­words as you type in the search field. For exam­ple, when I start typ­ing a search query about “con­tact­ing,” Robo­Help starts pro­vid­ing sug­ges­tions on the fly, sim­i­lar to Google’s search engine. This “pre­dic­tive search” is avail­able in the Respon­sive HTML5 out­put that is shipped with the lat­est ver­sion of RoboHelp.

RoboHelp's 2017 new HTML5 output

Accord­ing to usabil­i­ty con­sul­tant Jakob Nielsen, users love search for two reasons:

  • Search lets users “con­trol their own des­tiny” and assert inde­pen­dence from com­pa­nies’ attempts to direct vis­i­tors on web sites.
  • Search is also users’ “escape hatch when they are stuck in nav­i­ga­tion.” When they can’t find a rea­son­able place to go next, they often turn to the site’s search function.

Giv­en that users love using search, it’s some­what sur­pris­ing that Nielsen found that they are often not very savvy when it comes to for­mu­lat­ing search queries.  He writes: “Typ­i­cal users are very poor at query refor­mu­la­tion: If they don’t get good results on the first try, lat­er search attempts rarely suc­ceed. In fact, they often give up.”

RoboHelp’s new search fea­ture may help mit­i­gate users’ weak­ness at writ­ing good search queries. Some oth­er ben­e­fits of RoboHelp’s search engine include:

  • Search results change, depend­ing on the posi­tion of the cur­sor: Robo­Help may dis­play dif­fer­ent terms, depend­ing on the posi­tion of the cur­sor in the search field.
  • Spell check fix­es incor­rect­ly spelled words: If users mis­spell words, the search engine rec­om­mends words that are most sim­i­lar to each word. Robo­Help accom­mo­dates for up to two mis­spelled words in each search query.
  • Search algo­rithm includes users’ search his­to­ries: Robo­Help 2017 stores past search­es in cook­ies and dis­plays any match­ing search­es in the search results.

As cus­tomers increas­ing­ly focus on search to find rel­e­vant con­tent, Robo­Help’s new search engine is a wel­come addi­tion that should improve the user experience.

Filed Under: Help Authoring Tools, Robert Desprez | Vancouver technical writer | Blog Tagged With: Adobe, RoboHelp, RoboHelp 2017, search

Which Output to Create: HTML5 or a Mobile App?

June 19, 2016 by RDesprez 3 Comments

New Help Author­ing Tools can cre­ate out­put files, such as HTML5 Help, mobile apps, and EPUB files. In this blog post, I am going to touch on what I see are the strengths of HTML5 Help and mobile apps.

First, some def­i­n­i­tions are in order. A mobile appli­ca­tion, most com­mon­ly referred to as an app, is a type of appli­ca­tion soft­ware designed to run on a mobile device, such as a smart­phone or a tablet com­put­er. HTML5 is a markup lan­guage used for struc­tur­ing and pre­sent­ing con­tent on the World Wide Web and is sup­port­ed by all mod­ern browsers. When I refer to HTML5 Help, I am refer­ring to a help project that can be viewed on com­put­ers, tablets, and smartphones.

The fol­low­ing image shows a screen cap­ture of an app for a fic­ti­tious prod­uct called InfoPath.

Mobile_app_example

The next image shows an HTML5 Help project that is dis­played on a computer.

HTML5_example

Strengths of Creating an App

  • The pop­u­lar­i­ty of apps is unde­ni­able. Eighty-five per­cent of users said they pre­fer using apps com­pared to mobile web sites. In addi­tion, users are spend­ing more time using apps—an increase of 21 per­cent in 2015 com­pared to the pre­vi­ous year. Source: Business2Community
  • Ide­al for users who have an inter­mit­tent con­nec­tion to the Inter­net: Once the app is installed on a smart­phone or tablet, it no longer requires a wire­less or mobile con­nec­tion to view the con­tent. In con­trast, HTML5 Help sys­tems require a brows­er, which usu­al­ly needs an Inter­net con­nec­tion to view the con­tent (although some browsers, such as Google Chrome, can run in offline mode).
  • Speed: Users will get the answers they need faster using an app ver­sus launch­ing a brows­er, nav­i­gat­ing to your help page, and wait­ing for the con­tent to appear.
  • High­er vis­i­bil­i­ty: An app is installed on a user’s smart­phone or tablet, mak­ing it easy to locate and launch. In con­trast, an online help sys­tem is typ­i­cal­ly includ­ed in a soft­ware pack­age and may not be easy to find or open.
  • Easy to cre­ate: I’ve cre­at­ed apps in Robo­Help (2015 release) and FrameMak­er (2015 release). Once you have per­formed some con­fig­u­ra­tion steps in both pro­grams, cre­at­ing an app is straight­for­ward.  Note: If you plan to cre­ate iOS appli­ca­tions, you need to pur­chase an Apple devel­op­er account for $99 US per year.

Aside the pre­vi­ous list, there are oth­er issues to con­sid­er, such as how will your app be dis­trib­uted to users so they can view your content.

Strengths of HTML5 Help

  • HTML5 Help auto­mat­i­cal­ly adjusts to the user’s screen: Respon­sive HTML5 Help changes the way the con­tent is pre­sent­ed, based on the device the user is using. For exam­ple, when view­ing con­tent on a PC, a user sees online help with a tra­di­tion­al lay­out while some­one using a smart­phone will see a table of con­tents that is opti­mized for touch. Respon­sive HTML5 Help auto­mat­i­cal­ly adjusts to the user’s screen and adjusts to dynam­ic screen size changes, such as a flip of the ori­en­ta­tion or resiz­ing of the brows­er. As a tech­ni­cal writer, you can author new con­tent or take your lega­cy con­tent and quick­ly out­put it so that it can be viewed on PCs, Macs, and smart­phones and tablets run­ning iOS and Android.

responsive-devices

Source for image: http://techwhirl.com/adobe-technical-communication-suite-2015-release-profile/)

  • Low learn­ing curve: A tech­ni­cal writer cre­ates Respon­sive HTML5 Help in much the same way as tra­di­tion­al help projects, such as Web­Help or Microsoft HTML Help. For any writer that has cre­at­ed online help in the past, cre­at­ing respon­sive HTML5 Help is straight­for­ward. In con­trast, cre­at­ing a mobile app requires some addi­tion­al con­fig­u­ra­tion steps, includ­ing pur­chas­ing an Apple devel­op­er account for iOS applications.
  • Con­sis­tent user expe­ri­ence across plat­forms: When using FrameMak­er or Robo­Help (2015 releas­es), one of the ben­e­fits of respon­sive HTML5 Help is it enables users to expe­ri­ence a sim­i­lar help system—including brand­ing and cor­po­rate col­ors that you can eas­i­ly customize—across devices. Whether your users are run­ning a PC, Mac, smart­phone, or tablet, the respon­sive HTML5 Help pro­vides a con­sis­tent user experience.

 

Filed Under: Help Authoring Tools, Online Writing for Mobile, Robert Desprez | Vancouver technical writer | Blog Tagged With: FrameMaker, HTML5 Help, mobile apps, RoboHelp

Embedding Fonts in EPUB Files

October 21, 2015 by RDesprez Leave a Comment

New­er Help Author­ing Tools such as Robo­Help (2015 release) and Mad­Cap Flare make it eas­i­er to embed fonts in EPUB files. This blog entry pro­vides step-by-step instruc­tions on how to embed fonts in Robo­Help (2015 release).

Some Basics

An EPUB doc­u­ment is a zip file with the .epub exten­sion. EPUB files can be read using e‑reader soft­ware on many devices includ­ing the iPad, iPhone, PCs, and smart­phones run­ning on Android. There are many types of e‑reader pro­grams. For this blog post, I down­loaded and installed Adobe Dig­i­tal Edi­tions on my computer.

For tech­ni­cal writ­ers, I believe EPUB files are one of the tech­nolo­gies to watch. The iBooks book­store sells its e‑books in an EPUB file for­mat. With tablets and smart­phones out­selling PCs, users are increas­ingly read­ing content—including tech­ni­cal communications—on these devices. Help Author­ing Tools also make it easy to cre­ate EPUB files.

One of the key advan­tages of an EPUB file is its abil­i­ty to reflow on dif­fer­ent devices.  The fol­low­ing image shows how an EPUB file appears on an iPad:

EPUB file shown on an iPad

The next screen shot shows how the same file appears on an iPhone:

EPUB on an iPhone

In con­trast, a PDF file may look beau­ti­ful on your 24-inch mon­i­tor at home but is dif­fi­cult to read on your smartphone.

Why Embed Fonts?

There may be times when you want to embed a font into your EPUB file to give a doc­u­ment a cus­tom look. If you are going to add cus­tom fonts to an EPUB file, you need to embed the font.  Oth­er­wise, some—or all—users will see the doc­u­ment dif­fer­ent­ly than you envisioned.

The fol­low­ing screen shot shows how an embed­ded font (called “Quin­tes­sen­tial”) appears on an iPad. With­out embed­ding the font, the user may see it in Ari­al (or anoth­er font), due to a font substitution.

embedding fonts

Embedding Fonts in the Past

In the past, if you want­ed to embed a font in a EPUB file, you first need­ed to down­load a font from a site such as Google Web­Fonts, unzip the fold­ers inside an EPUB file, add the font to the cor­rect fold­er, and change your Cas­cad­ing Style Sheet (CSS) so that fonts would appear prop­er­ly. The process was not dif­fi­cult but sus­cep­ti­ble to errors. If you did not down­load the font to the cor­rect fold­er in your EPUB project, the font would not appear prop­er­ly. If you made a mis­take typ­ing some code into a CSS file—even for­get­ting to add a “;”—your font would not be prop­er­ly embedded.

Embedding Fonts is Much Easier Now

Thank­ful­ly, in new­er Help Author­ing Tools, embed­ding fonts is much easier.

Downloading the Font

To down­load the font:

  1. Vis­it a site such as Google WebFonts.
  2. Find a font that you like.
  3. Down­load and install it on your com­put­er that is run­ning Robo­Help (2015).

Adding a Custom Font to your EPUB File

In your Robo­Help (2015) project, make a deci­sion where you want to use cus­tom fonts. For instance, you may decide that all Nor­mal text should use a cus­tom font.

To add a cus­tom font:

  1. Select the text in which you want to apply a cus­tom font.
  2. Select the Edit menu.
  3. In the rib­bon, select Edit Stylesheet.
  4. In the For­mat­ting sec­tion, select the font you want to use from the Font drop­down list. Click OK.

Style_dialog_box_font

To embed a font in Robo­Help (2015 release):

  1. In the Out­put menu, click eBook.
  2. In the eBook Set­tings dia­log box, select Con­tent.
  3. Select the Embed Fonts check box.

Embedding_fonts_RoboHelp

  1. Click Man­age.
  2. In the Embed Fonts dia­log box, select a font that you want to embed, click the Add but­ton, and click OK.

embed fonts_dialog

  1. Click Save and Gen­er­ate.
  2. In the dia­log box that appears, click View Result.

The e‑reader soft­ware (in this case, Adobe Dig­i­tal Edi­tions) dis­plays the embed­ded font.

Embedded_font_EPUB

New ver­sions of Help Author­ing Tools have made embed­ding fonts in EPUB files much simpler.

Filed Under: Career Development, Help Authoring Tools, Robert Desprez | Vancouver technical writer | Blog Tagged With: embedded fonts, EPUB, Madcap Flare, RoboHelp

Three Ways to Customize a Mobile App

October 7, 2015 by RDesprez Leave a Comment

This blog entry explains some ways that you can cus­tomize the look and feel of your mobile app using Robo­Help (2015 release). This blog post focus­es on cre­at­ing a mobile app that runs on Android devices.

Displaying or Hiding your Table of Contents, Index, Glossary, or Filters

In Robo­Help (2015 release), you can cre­ate a table of con­tents and index if you feel it makes it eas­i­er for users to nav­i­gate your help sys­tem. In my expe­ri­ence, cre­at­ing an index for a client is increas­ing­ly rare, as users appear to rely more and more on search to find the answers they need. You may also want to include a Glos­sary if your mobile app con­tains many terms that need to be explained.

Fil­ters per­mit users to select the type of con­tent that appears in an online help sys­tem. For exam­ple, let’s say I have two audi­ences for an online help project: sys­tem admin­is­tra­tors and end users. The read­ers can con­trol the type of con­tent that dis­plays in the help by click­ing the Fil­ter but­ton and select­ing the check box­es for the dif­fer­ent audi­ences. Sys­tem admin­is­tra­tors, for instance, can select the fil­ter so that they only see the con­tent that per­tains to them. For more infor­ma­tion about the fil­ter fea­ture, see Robo­Help 2015 pro­vides users with more con­trol.

To hide or dis­play a table of con­tents, index, glos­sary, or filters:

  1. In the Out­put menu, click Mobile App.

List_of_outputs

  1. In the Mobile App Set­tings dia­log box, select Gen­er­al.
  2. Click Cus­tomize Select­ed Lay­out.
  3. In the Lay­out Cus­tomiza­tion dia­log box, select Basic settings in the Lay­out Com­po­nents list.
  4. In the Prop­er­ties list, select whether you want to show or hide your mobile app’s table of con­tents, index, glos­sary or filters:

a) For the table of con­tents, index, glos­sary, or fil­ter, select true or false from the adja­cent drop­down list.

Layout_Customization

  1. Click Save.

Adding a Logo

If you add a logo, it appears in the top-left cor­ner of the mobile app. I cre­at­ed a sim­ple help app for a fic­ti­tious prod­uct called InfoPath.

logo in outputted app

To add a logo to the mobile app:

  1. In the Out­put menu, click Mobile App.

List_of_outputs

  1. In the Mobile App Set­tings dia­log box, select Gen­er­al.
  2. Click Cus­tomize Select­ed Layout.
  3. In the Lay­out Cus­tomiza­tion dia­log box, select Head­er in the Lay­out Com­po­nents list.
  4. In the Prop­er­ties list, click … beside Logo to select an image.

Logo_latest

  1. In the Open dia­log box, nav­i­gate to a PNG image that you want to use for the logo and click Open. It’s best to use a square shaped logo. I used an image that was 72 by 72 pixels.
  2. Click Save.

Adding a Mobile App Icon

A mobile app icon is the image that appears when the app is installed on an Android smart­phone or tablet. The fol­low­ing image shows an example:

Icon_example

To add a mobile app icon:

  1. In the Out­put menu, click Mobile App.

List_of_outputs

  1. In the Mobile App Set­tings dia­log box, select Appli­ca­tion Details.
  2. In the Icon field,  click the browse icon and nav­i­gate to a PNG file. I used a 72  by 72 pix­els file—the same image that I used for the logo.  For more infor­mation about the rec­om­mend­ed icon sizes, see GitHub’s web page.

Mobile_App_Settings

  1. Click Save and Gen­er­ate.

Robo­Help (2015 release) gen­er­ates the mobile app.

  1. Click View Result in the Result: Mobile App out­put has been gen­er­ated suc­cess­fully dia­log box.

Downloading the Mobile App

The next step explains how to get the mobile app loaded onto your Android tablet or smartphone.

To down­load the mobile app to your Android phone:

  1. In your phone’s or tablet’s brows­er, type the URL that appears in the Mobile App Out­put dia­log box.
    Mobile_App_Output dialog box
  2. Alter­na­tive­ly, you can down­load the mobile app using a QR Reader.

a) Down­load a QR read­er to your Android phone. I down­loaded the QR Code Read­er from Google Play.

b) Using the QR read­er, scan the QR code in the Mobile App Out­put dia­log box.

The mobile app down­loads to your tablet or smartphone.

Viewing the Mobile App

Once the mobile app has been down­loaded and installed on your com­put­er, tap the mobile app you cre­at­ed. I haven’t attempt­ed to doc­u­ment down­load­ing and installing the app, due to the dif­fer­ent ver­sions of Android.

 

Filed Under: Career Development, Help Authoring Tools, Robert Desprez | Vancouver technical writer | Blog Tagged With: Android, app, mobile app, RoboHelp

Creating a Mobile App for Android Devices

September 2, 2015 by RDesprez 6 Comments

Robo­Help (2015 release) makes it easy for tech­ni­cal writ­ers to gen­er­ate a mobile app for smart­phones and tablets run­ning iOS and Android.

You may con­sid­er cre­at­ing a mobile app for the fol­low­ing reasons:

  • Your users have an inter­mit­tent con­nec­tion to the Inter­net: Once the mobile app is installed on a smart­phone or tablet, it no longer requires a wire­less or mobile con­nec­tion to view the con­tent. In con­trast, HTML5 help sys­tems require a brows­er, which usu­al­ly needs an Inter­net con­nec­tion to view the con­tent (although some browsers, such as Google Chrome, can run in offline mode).
  • Speed: Users will get the answers they need faster using a mobile app ver­sus launch­ing a brows­er, nav­i­gat­ing to your help page, and wait­ing for the con­tent to appear.
  • High­er vis­i­bil­i­ty: A mobile app is installed on a user’s smart­phone or tablet, mak­ing it easy to locate and launch. In con­trast, an online help sys­tem is typ­i­cal­ly includ­ed in a soft­ware pack­age and may not be easy to find or open.

This pro­ce­dure explains how to use Robo­Help (2015 release) to cre­ate a mobile app for an Android phone or tablet. It also assumes you have some famil­iar­i­ty with cre­at­ing online help sys­tems and under­stand the basics of down­load­ing and installing mobile apps on Android smart­phones and tablets.

Creating a Mobile App

  1. In Robo­Help (2015 release), open a project that you want to con­vert to a mobile app.
  2. From the Out­put menu, click Mobile App.

List_of_outputs

  1. In the MobileApp Set­tings dia­log box, click Appli­ca­tion Details.
  2. In the Mobile App Details sec­tion, fill out the fol­low­ing fields:

a) Pack­age: A name that will unique­ly iden­ti­fy the mobile app such as “com.adobe.myapp.” This name is used by Phone­Gap to iden­ti­fy the appli­ca­tion. Phone­Gap is a mobile devel­op­ment frame­work to cre­ate mobile apps on iOS, Android, and Win­dows Phone. Phone­Gap’s web site is https://build.phonegap.com/

b) Ver­sion: The Phone­Gap ver­sion num­ber for the mobile app (for exam­ple, ver­sion 0.01).

c) Ver­sion­Code (Android): The Android ver­sion num­ber for the mobile app. If you upload your app to Android’s Google Play (the offi­cial app store for Android smart­phones and tablets), a user will be noti­fied of updates to your app every time you update the ver­sion number.

d) Title: The title of the appli­ca­tion that will dis­play on a mobile device.

e) Icon: The icon of the appli­ca­tion that will dis­play on a mobile device. For more infor­ma­tion about the rec­om­mend­ed icon sizes, see GitHub’s web page.

f) Splash Screen: The splash screen that will dis­play when the mobile app is opened on a mobile device. For more infor­ma­tion about the rec­om­mend­ed splash screen sizes, see GitHub’s web page.

  1. In the PhoneGap/Adobe Cre­den­tial sec­tion, type your Adobe User Name and Pass­word. As Phone­Gap is owned by Adobe, you can use the same web site cre­den­tials that you use when down­load­ing any Adobe prod­uct. After typ­ing your cre­den­tials, click Test Con­nec­tion to con­firm the Phone­Gap con­nec­tion. I found that this dia­log box didn’t rec­og­nize my cre­den­tials until I first logged on to PhoneGap’s web site.
  2. In the Plat­form sec­tion, select the Android check box.

Mobile_App_Settings

  1. In the Mobile App Set­tings dia­log box, click Con­tent.

a) In the Table of Con­tents drop­down list, select the table of con­tents you want to use for the mobile app.

b) If you cre­at­ed an index, in the Index drop­down list, select the index you want to use.

c) If you cre­at­ed a glos­sary, in the Glos­sary drop­down list, select the glos­sary you want to use.

d) Click Save and Gen­er­ate.

Robo­Help (2015 release) gen­er­ates the mobile app.

  1. Click View Result in the Result: Mobile App out­put has been gen­er­at­ed suc­cess­ful­ly dia­log box.

Downloading the Mobile App

The next step explains how to get the mobile app loaded onto your Android tablet or smartphone.

To down­load the mobile app to your Android phone:

  1. In your phone’s or tablet’s brows­er, type the URL that appears in the Mobile App Out­put dia­log box.
    Mobile_App_Output dialog box
  2. Alter­na­tive­ly, you can down­load the mobile app using a QR Reader.

a) Down­load a QR read­er to your Android phone. I down­loaded the QR Code Read­er from Google Play.

b) Using the QR read­er, scan the QR code in the Mobile App Out­put dia­log box.

The mobile app down­loads to your tablet or smartphone.

Viewing the Mobile App

Once the mobile app has been down­loaded and installed on your com­put­er, tap the mobile app you cre­at­ed. I haven’t attempt­ed to doc­u­ment down­load­ing and installing the app, due to the dif­fer­ent ver­sions of Android.

I cre­at­ed a sim­ple help app for a fic­ti­tious prod­uct called InfoPath. I cre­at­ed the icon in Snag­it and then import­ed the image into Robo­Help (2015 release). Here’s a screen shot of the down­loaded app on my phone:

2015-08-20 20.11.20

Here is an exam­ple of how the mobile app dis­plays when I open it.

2015-08-17 21.38.43

As an expe­ri­enced tech­ni­cal writer, I found cre­at­ing and down­load­ing a mobile app to be fast and straightforward.

Filed Under: Help Authoring Tools, Online Writing for Mobile, Robert Desprez | Vancouver technical writer | Blog, Technology Tagged With: app, Help Authoring Tools, mobile, RoboHelp

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About Robert Desprez

I have worked as a Vancouver technical writer for more than 20 years, working at some of British Columbia's largest high-tech firms. I have served in leadership positions for the Society for Technical Communication and have worked as a writing instructor at Vancouver's Simon Fraser University.

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Vancouver Technical Writer. Former Instructor at Simon Fraser University. Dog Lover. Coffee Drinker. Tennis and Piano Player.

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Robert Desprez I have worked as a Vancouver technical writer for more than 20 years, working at Kodak, Boeing, Teck Resources, and FortisBC. In addition, I have worked as a writing instructor at Simon Fraser University in Vancouver.

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