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MOBILE PODCASTING FOR EMPLOYEES

April 30, 2011 by RDesprez 5 Comments

Microsoft employ­ees can use an “inter­nal YouTube” plat­form to cre­ate pod­casts, lis­ten to oth­er pod­casts that are cre­at­ed by fel­low employ­ees, and even rate and com­ment on the dig­i­tal files using Web 2.0 technology.

Three years ago, Microsoft launched Acad­e­my Mobile, which is now host­ing thou­sands of employ­ee-gen­er­at­ed pod­casts. The idea behind the plat­form is that any one of Microsoft’s 90,000 employ­ees can share exper­tise with each oth­er. Pao­lo Tosoli­ni, a social video con­sul­tant who launched the ini­tia­tive for Microsoft, was one of the speak­ers at the recent Writ­er­sUA conference.

Here are some of the highlights:

Employ­ees gen­er­ate the con­tent. Any Microsoft employ­ee can share exper­tise on a giv­en sub­ject and upload it to the secure plat­form. Employ­ees have cre­at­ed 19,000 pod­casts to date, there are 800 new uploads each month, and 90,000 down­loads on a month­ly basis.

Pod­cast­ing tools are sup­plied. Microsoft pro­vides each employ­ee with all the audio and video tools need­ed for free as long as the employ­ee agrees to cre­ate three pod­casts per month.

Rewards pro­gram. Each employ­ee earns “points” for each pod­cast pub­lished and addi­tion­al points when anoth­er employ­ee views it. Points can be used to redeem gifts.

Plat­form takes advan­tage of Web 2.0 tech­nolo­gies. Acad­e­my Mobile is built on Microsoft Share­Point but the user inter­face looks dis­tinct from Microsoft’s oth­er cor­po­rate sites. Pao­lo referred to the site as an “inter­nal YouTube” site. Employ­ees can take advan­tage of Real­ly Sim­ple Syn­di­ca­tion (RSS), com­ments, and peer rat­ing of each podcast.

Employ­ees can down­load the pod­casts to a vari­ety of devices. Being Microsoft, you might expect that employ­ees would only be able to down­load con­tent to devices like Microsoft’s own Zune MP3 play­er. But Pao­lo not­ed that Acad­e­my Mobile con­vinced man­age­ment that pod­casts should be com­pat­i­ble with all sorts of devices—including iPhones—so that employ­ees can eas­i­ly lis­ten to the content.

Microsoft’s Acad­e­my Mobile appears to be one inno­v­a­tive way that orga­ni­za­tions can har­ness the exper­tise of their peo­ple. If I was dri­ving to work, I’d def­i­nite­ly con­sid­er lis­ten­ing to a pod­cast and tak­ing advan­tage of Acad­e­my Mobile.

Filed Under: Online Collaboration, Robert Desprez | Vancouver technical writer | Blog, Technology Tagged With: employee podcasts, Microsoft Academy Mobile, Web 2.0

HOW WILL TECHNICAL WRITING CHANGE IN THE NEXT 10 YEARS

April 23, 2011 by RDesprez 12 Comments

How has tech­ni­cal writ­ing changed in the last 10 years? And how will it be dif­fer­ent in the com­ing years? I start­ed to think about these ques­tions when an old friend asked my opin­ion about how the tools and deliv­er­ables have changed since the late 1990s. She was work­ing as a tech­ni­cal writ­ing man­ag­er back then and is now con­sid­er­ing re-enter­ing the workforce.

I see two notable changes from 10 years ago:

XML author­ing. Of course, one of the main changes in the last 10 years is the wide­spread use of XML when author­ing tech­ni­cal doc­u­ments. Two years ago, Scrip­to­ri­um Pub­lish­ing (http://www.scriptorium.com ) asked more than 600 tech­ni­cal writ­ers whether they write in XML. A major­i­ty of respon­dents were either already writ­ing in XML, imple­ment­ing it, plan­ning to use it, or were at least con­sid­er­ing it. Only 16 per­cent of those sur­veyed didn’t plan to imple­ment it. XML author­ing is not a fad. It’s here to stay.

Improved tools. I start­ed using FrameMak­er 6.0 in the late 1990s. Adobe just released ver­sion 10 in Jan­u­ary. Thank­ful­ly, author­ing tech­ni­cal doc­u­ments has improved sig­nif­i­cant­ly. If you dis­trib­ute PDF doc­u­ments to sub­ject mat­ter experts who make edits in the PDFs, we can now import those edits back into the source files. No more tedious edit­ing. FrameMak­er and Robo­Help can sin­gle source. You can ask sub­ject mat­ter experts to review your files via “the cloud.”

How will tech­ni­cal writ­ing change again in the next 10 years? Here are some edu­cat­ed guesses:

We’ll all be prepar­ing our online help for mobile devices. Smart­phones and tablets are expect­ed to start out­selling com­put­ers in the near future. More and more peo­ple will be using these devices to work and will need tech­ni­cal assis­tance. I expect this is the next “big thing” for us.

Cloud com­put­ing may change how we per­form our jobs. Increas­ing­ly, we may be stor­ing our source files in the cloud, dis­trib­ut­ing tech­ni­cal drafts using the cloud, and even author­ing con­tent using cloud-based soft­ware. See my relat­ed post about cloud com­put­ing.

Social media will change how we com­mu­ni­cate. In my opin­ion, most tech­ni­cal writ­ers are not tak­ing advan­tage of tools like YouTube and Twit­ter. But in the com­ing years, more of us will under­stand how to mar­ry social media and tech­ni­cal doc­u­men­ta­tion. In the April edi­tion of Inter­com mag­a­zine, there’s an inter­est­ing arti­cle called “Under­stand­ing the Help 2.0 Rev­o­lu­tion.” It’s worth check­ing out: www.stc.org. The edi­tion is free too.

These are some of my ini­tial thoughts. How do you think tech­ni­cal writ­ing will change in the next decade?

Filed Under: Career Development, Help Authoring Tools, Online Collaboration, Online Writing for Mobile, Robert Desprez | Vancouver technical writer | Blog, Search Engine Optimization, Technology Tagged With: cloud computing, FrameMaker, mobile, RoboHelp, smartphones, social media, technical writing changes, XML authoring

Why I do not love Twitter

April 9, 2011 by RDesprez 4 Comments

I don’t love Twit­ter. There, I’ve said it. Why?

First, because it con­tributes to a del­uge of infor­ma­tion that is so preva­lent in our soci­ety. Newsweek mag­a­zine recent­ly pub­lished an inter­est­ing arti­cle about how many of us are suf­fer­ing from “infor­ma­tion fatigue.” As a soci­ety, many of us are exposed to more and more infor­ma­tion. Social media, e‑mails, adver­tise­ments, junk mail, tele­vi­sion, radio, and news­pa­per and mag­a­zines offer us an unpar­al­leled amount of news and enter­tain­ment. But all these choic­es can lead to “infobe­si­ty” (see my relat­ed blog post). Most of us think that more choice is a good thing but when peo­ple are faced with too many choic­es they make no decision.

Here’s one exam­ple cit­ed in Newsweek. “In a 2004 study, Sheena Iyen­gar of Colum­bia Uni­ver­si­ty and col­leagues found that the more infor­ma­tion peo­ple con­front­ed about a 401(k) plan, the more par­tic­i­pa­tion fell: from 75 per­cent to 70 per­cent as the num­ber of choic­es rose from two to 11, and to 61 per­cent when there were 59 options. Peo­ple felt over­whelmed and opt­ed out.”

Those peo­ple who sol­diered on and attempt­ed to make a deci­sion often make poor­er choic­es. Researchers found that peo­ple exposed to too much infor­ma­tion “reach cog­ni­tive and infor­ma­tion overload…They start mak­ing stu­pid mis­takes and bad choic­es because the brain region respon­si­ble for smart deci­sion mak­ing has essen­tial­ly left the premises.”

Sec­ond, the stream of Tweets is relent­less. Accord­ing to the Newsweek arti­cle, researchers also found that “recent infor­ma­tion” ham­pers our abil­i­ty to make good deci­sions. “We pay a lot of atten­tion to the most recent infor­ma­tion, dis­count­ing what came earlier…We’re fooled by imme­di­a­cy and quan­ti­ty and think it’s qual­i­ty,” says Eric Kessler, a man­age­ment expert at Pace University’s Lubin School of Busi­ness. “What starts dri­ving deci­sions is the urgent rather than the important.”

Third, I don‘t love Twit­ter because most of the posts are, well, bor­ing. I don‘t care about what peo­ple had for lunch.

Fourth, lack of time. I don‘t have a lot of free time after work­ing full time, par­ent­ing, attempt­ing to exer­cise a few times a week, and keep­ing up with friends and fam­i­ly. I hard­ly watch any tele­vi­sion. So I don‘t under­stand how peo­ple have time to fol­low more than 700 indi­vid­u­als on Twit­ter. I used to think Twit­ter was the social media plat­form for teenagers. But accord­ing to a sta­tis­tic from last year, more than 45 per­cent of Twit­ters users are 18 to 34 years old and 24 per­cent are 35 to 49 years old (website-monitoring.com from May 2010).

To sum­ma­rize, I think Twit­ter has val­ue when it‘s used in cer­tain sit­u­a­tions (check out the recent blog post I wrote about inte­grat­ing Twit­ter with tech­ni­cal doc­u­men­ta­tion). But in gen­er­al, it con­tributes both to the del­uge of infor­ma­tion (most of it not very inter­est­ing or use­ful) and to the con­tin­u­ous real-time onslaught of infor­ma­tion that is con­sid­ered recent. Hav­ing said all that, I am going to try to use it more in 2011 to reach out to oth­er tech­ni­cal writ­ers. Just don‘t expect me to love it.

Filed Under: Online Collaboration, Robert Desprez | Vancouver technical writer | Blog, Social Media, Technology Tagged With: deluge of information, online collaboration, Twitter

MARRYING TWITTER WITH USER DOCUMENTATION

March 18, 2011 by RDesprez 11 Comments

I just got back from the Writ­er­sUA tech­ni­cal writ­ing con­fer­ence yes­ter­day in Long Beach, Cal­i­for­nia. As I expect­ed, I attend­ed many real­ly inter­est­ing sessions.

Here’s one great idea. Sarah Mad­dox, an Aus­tralian tech­ni­cal writer, works at Atlass­ian, the com­pa­ny that devel­ops JIRA (bug and issue track­ing soft­ware) and Con­flu­ence (web-based cor­po­rate wiki soft­ware). She and her team cre­at­ed wiki doc­u­men­ta­tion that com­bines tra­di­tion­al tech­ni­cal doc­u­men­ta­tion, social media, and links to relat­ed blog posts. Here’s a screen capture:

 

This screen cap­ture shows a sam­ple of Atlassian’s wiki doc­u­men­ta­tion, which includes a Twit­ter stream at the bot­tom of the page.

If users tweet on a giv­en top­ic, they’re reward­ed by giv­en an online badge that they can add to their own blogs or social sites.

Sarah and her col­leagues at Atlass­ian have pulled off a rare feat—content that mar­ries tech­ni­cal doc­u­men­ta­tion, social media, and even viral mar­ket­ing. Because users who decide to tweet are offered an online badge, oth­ers might see the badge on anoth­er site and then tweet as well, which could lead to more and more users con­tribut­ing to the dia­log via Twitter.

This project won the most inno­v­a­tive idea at the Writ­er­sUA “peer show­case.” I think it’s a great idea and well deserved.

Filed Under: Online Collaboration, Robert Desprez | Vancouver technical writer | Blog, Social Media, Web 2.0 Tagged With: online documentation, social media, Twitter

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About Robert Desprez

I have worked as a Vancouver technical writer for more than 20 years, working at some of British Columbia's largest high-tech firms. I have served in leadership positions for the Society for Technical Communication and have worked as a writing instructor at Vancouver's Simon Fraser University.

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Vancouver Technical Writer. Former Instructor at Simon Fraser University. Dog Lover. Coffee Drinker. Tennis and Piano Player.

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I Regret My Tesla | The Walrus

I wanted to be good. Then the car company fell from grace

thewalrus.ca

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Brian Chesky Lost His Mind One Night—and Now He's Relaunching Airbnb as an Everything App

Airbnb's CEO is spending hundreds of millions to relaunch his travel company as an all-purpose service app. Fitness!...

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Toronto Centre MP Evan Solomon appointed Canada’s first AI minister /via @globeandmail

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Toronto Centre MP Evan Solomon appointed Canada’s first AI minister

Experts say Solomon could face a host of challenges in his role, including how to increase AI adoption and comme...

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This productivity poison is exhausting you /via @globeandmail

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This productivity poison is exhausting you

Constantly shifting your attention undermines what is your super power in most knowledge jobs. How you anticipate an...

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About Me

Robert Desprez I have worked as a Vancouver technical writer for more than 20 years, working at Kodak, Boeing, Teck Resources, and FortisBC. In addition, I have worked as a writing instructor at Simon Fraser University in Vancouver.

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North Van­cou­ver, British Columbia
Canada
Phone: 604–836-4290

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